Avalon Library Policies

Collection Management

Category: Uncategorized

Position responsibilities

  • Assures the implementation of cost-effective centralized materials selection, collection maintenance and deselection, ordering and receiving to assure a high quality and diverse collection of materials (print and non-print) throughout the Avalon Public Library system to appropriately meet the needs and requests of community and consistent with the Mission of Avalon Public Library.
  • Performs professional work supervising and directing the development and maintenance of the library collection, building and facilitating the department budget, training staff on the use of database and programs used for materials selection and management, tracking and reporting various format and collection trends, and related work as apparent or assigned. Work is performed under the general direction of the Chief Operations Officer. Departmental supervision is exercised over all personnel within the department.
  • Acts as the adult collection specialist; selects materials; evaluates and develops collection goals; provides means for staff and customers to request materials; works with vendors to set up selection lists and orders.
  • Develops, implements and monitors the library materials, resources and database budgets.
  • Oversees needs assessment, evaluation, selection, licensing and renewing and the coordination of the library’s public use subscription databases.
  • Gathers, compiles and analyzes statistics and data relevant to collections; prepares reports for administration or staff to assist them with setting goals for weeding, building or organizing their collections.
  • Attends and facilitates various meetings as a member and representative of the organization.
  • Keeps current on industry trends; makes recommendations regarding collections management.
  • Other duties as assigned.

Acquisition Policies

ACQUISITION POLICIES
A. COLLECTION DEVELOPMENT POLICY
1. The purpose of the Avalon Public Library collection development policy is to guide librarians and to inform the public about the principles upon which selections are made.

2. The library builds its collection based on patron usage.

3. The Library sets as its major goal in collection development: the provision of recreational, educational, and professional reading needs of the people of the community.
4. The library will set as it secondary goals:
a. The library will place special emphasis on stimulating the young children’s interest and appreciation for reading and learning.
b. The library will support students in Pre-K-12th grade in meeting their educational objectives.
B. DEFINITIONS
1. The words “books”, “library materials”, or other synonyms as they may occur in the policy have the widest possible meaning; hence, it is implicit in this policy that every form of permanent record is to be included, whether printed or in manuscript; bound or unbound; photographed, computer CD-ROMs or otherwise reproduced. Also included are audio recordings in the form of tapes, discs or otherwise; video cassettes and pictures in the form of photographs, paintings, drawings, etchings, etc.
2. “Selection” refers to the decision that must be made either to add a given book to the collection or to retain one already in the collection. It does not refer to reader guidance.
C. OBJECTIVES
The primary objectives of collection development shall be to collect materials of contemporary significance and of permanent value. The Library will always be guided by a sense of responsibility to both present and future in adding materials which will enrich the collections and maintain an over-all balance. The Library also recognizes an immediate duty to make available materials for recreation, even though such materials may not have enduring interest or value. The Library will provide too, a representative sampling of experimental and ephemeral materials, but will not always attempt to be exhaustive. The Library does not consider it necessary or desirable to acquire all books on any subject if these books tend to duplicate each other. The library has adopted the American Library Association’s Bill of Rights, the Freedom to read Statement, and Freedom to View Statement. The Library believes in unrestricted access to all  informational and recreational materials in our collection. It is the responsibility of the individual to select or reject materials for his or her own personal use; the individual cannot infringe on the rights of others to make their own personal choices. Parents have the ultimate responsibility to supervise and guide the selections of minor children. These responsibilities also apply to materials requested through inter-library loan and to the information found on the on-line catalog, the CD-ROM products and the Internet.
D. RESPONSIBILITY FOR BOOK SELECTION
The Board of Trustees of the Avalon Public Library delegates the responsibility of collection development to the Library Director. The Director along with qualified staff members has the responsibility to implement the selection of library materials following the Collection Development Policy. Selection of library materials is made by qualified staff members at the professional level. The Heads of
Adult and Children’s Services are primarily responsible for the selection of materials, under the supervision of the Library Director. Staff members of the Adult and Children’s Services departments may also be assigned to assist with selection. The library also gives serious consideration to suggestions from library staff members and patrons in the selection of materials. The Library encourages these suggestions, but reserves the right to evaluate them according to the criteria for selection and to add them if appropriate.
E. GUIDELINES FOR SELECTION
As a popular materials library, patron input is essential in providing the materials most desired by our patrons. To determine what our patrons want, the staff maintains a number of statistics. These statistics include circulation statistics of what is checked out,  interlibrary loan statistics of what is requested and subject statistics of reference questions. These statistics tell the staff what is being used in our collection and what needs to be used in our collection but is weak or missing. Supplemental sources for our selection will include assignments, general patron requests, current popular culture such as “Batman”, and popular book lists such as the “New York Times Bestseller List”. Experience plays a large role in book selection and guides the staffs judgment where other statistics do not reveal a clear selection strategy.

1. Criteria for Selection

a. Relationship to present collection, and related materials on the subject.

b. Current and potential relevance to subject area and community needs.
c. Evaluation of the material by critics, reviewers and professional reviewing
sources.
d. Stated and anticipated demand.
e. Reputation and significance of the author, publisher, artist, and director, or
producer.
f. The physical and technical quality of the material.
g. Appropriateness of the material for the intended audience, based on subject
matter, writing style and reading level.
h. Availability and suitability of physical format for library use.
i. Demand for duplicate, or additional materials within the collection.
j. Ownership and popularity of other materials in a series, or subject area.
k. Inclusion of the title in bibliographies of recommended titles.
l. Local author or setting.
m. Price
n. Timeliness
o. Physical limitations of the building.
p. Demand for information related to school assignments and projects.
q. Demand highlighted by current events
r. Availability, through interlibrary loan, in other libraries
2. Selection Tools
Following the criteria for selection the librarians examine professional journals for
recommended titles. The reviews are read on a regular basis from the following
sources:
a.. Library Journal
b. Horn Book
c. Booklist
d. Kliatt
e. New York Times Book Review
f. VOYA
g. School Library Journal

h. In addition to these sources the staff reviews catalogs, reviews in popular newspapers and magazines, bibliographies of award winning and recommended materials, publishers’ flyers, best seller lists, Books-In-Print, bibliographies in books, Baker and Taylor’s Book and Video Alerts, as well as the Standard Catalog series from H. W. Wilson.

F. PARAMETERS OF THE COLLECTION:

All the materials the library selects are available to every patron who wishes to use the library. Parts of the collection are aimed at specific patrons because of interest or reading ability.
1. Adult Collection
a. Fiction: The adult fiction consists of current and classic pieces of popular literature. This is the most popular part of the collection. The works consist of general, mystery, romance, science fiction, Christian, and any other fiction genres. The library staff tries to spend the allotted money equally among the genres.
b. Paperback Exchange: This grouping of books is completely donated. We accept any and all paperbacks for this collection provided they are in good condition with both of their covers. (The exchange works on the honor system. Patrons bring in any number of books and may leave with any number of books. We ask only that they tell us at the desk for circulation purposes how many they are taking.) The paperback exchange is currently operated by the Avalon Library Friends.
c. Non-Fiction: Books are chosen on the basis of meeting the criteria listed under Selection Criteria. The print collection is selected to fulfill the commitment to provide and maintain pertinent and current titles at a variety of reading levels. In addition, the current selectors set yearly subject goals determined by reviewing usage and interlibrary loan statistics. The Library does not seek to acquire textbooks in local use but may acquire other curriculum-related materials to the extent that such materials also serve the
general public. These selections will be general and basic in nature.

d. Legal, tax, and medical works will be acquired only to the extent that they are useful to the general publications reference works. Legal works which provide sample legal forms will be purchased only if the form is representative of that used in Illinois. These forms are not intended to replace the need for an attorney. Tax forms and tax information are selected as a service. Specific tax advise should be acquired from a qualified tax consultant. Medical works will define and present factual information about a disease and are not intended for self diagnosis.

e. Adult Easy: These items are chosen on a 2nd, 3rd, and 4th grade reading level. They are items with an adult interest level. These items are usually purchased with a grant and supplement the literacy effort being conducted in the area.
f. Braille: The Braille collection is funded through gifts from civic groups like the Lions. Books chosen for the collection are chosen to meet the needs of the individual patrons using the collection.
g. Avalon: The Avalon materials are chosen to cover in depth the history,geography, geology, and people of the Avalon Township Area. We collect menus, postcards, pictures, minutes, pamphlets, newspaper articles, death notices, birth notices, diaries, genealogies and writings to name a few. We try to collect anything in print or handwriting about the area or generated in the area. We collect all works written by authors or poets who live in the area. We do limit the number of family Bibles we collect. Genealogical information from family Bibles is usually copied and the Bibles are given to the Lakes Region Historical Society. Information about special commercial, cultural, civic, and industrial organizations will be collected exhaustively. Regalia such as uniforms and artifacts will also be donated to the Avalon Region Historical Society. This collection does not circulate.
h. Large Print: The large print collection is provided for patrons with difficulty viewing standard print. The collection consists of popular fiction and non-fiction titles, a small selection of classic literature and biographies.  The collection will be added to on a yearly basis at a modest level.
i. Oversize Materials: These items are considered part of the general nonfiction classification. They are simply to large to be space efficient if shelved with the main body of the collection.
j. Professional Materials: These books are works which have been acquired on the subjects of library science, management, computers, and personnel which will help the library staff better manage and operate the library. These materials are available for circulation
k. Reference: The reference collection is a non-circulating collection which provides general and specialized information in a variety of subject areas, reflecting the total collection. This collection is provided to supply the library with a ready source of information to answer the questions posed by the public. The materials in this collection are continually updated although not necessarily on an annual basis. Additional copies and older editions may be circulated when appropriate. Titles not normally considered reference
materials may be added to the collection if they provide information not found in standard reference sources, or when the format is best suited to reference.
l. Video and DVD Recordings: The Avalon Public Library District has neither the financial resources nor the physical storage space to compete with the many vendors of videos in Avalon Township. The library district does however see a need to provide access to viewable materials as a means to supplement the studies of certain disciplines. In that vein, the library’s primary collection thrust will be non-fiction material which will supplement the science, history, social studies, applied science and literature collections.
Its’ secondary thrust will be to acquire movie presentations of classic and award winning literature. Lastly, it will acquire outstanding and award winning motion pictures to aid in the study of film making in so far as the budget will allow.

m. Magazines: Magazines are chosen to supplement the print collection. Research is the primary function of this collection so accordingly the collection must be accessible through an indexing source. However, as more and more magazines become available in a full text electronic format, the trust of the collection will be changed to browseable and special interest magazines.
n. Compact Discs and Cassettes: These collections represent the publics interest in music and other sound recordings. Every effort is made to include the best sound recordings of each type as money will allow to provide a well rounded music collection. As new types of media are developed and take the place of the current recording media, they too shall be considered for purchase.
o. Computer CD-ROM: The primary focus of this collection will be educational and research materials. Programs such as Word Perfect or Excel while educational are intended for continued use. The library cannot afford to license these kinds of programs for public use. The library will purchase only materials which aid our patrons in research or self education. These materials must be available with mutli-use licenses that are affordable for this library.
p. Pamphlets: Pamphlets are used to supplement the non-fiction collection. The most current information in product safety, medical conditions and other topics often appears in pamphlet form before becoming a book. This collection supports and updates the printed collection.
q. Recorded Books: Recorded books are selected on patron demand. A selection of both abridged and non abridged items are kept.
r. Young Adult Fiction: These items are selected for content and vocabulary that would appeal to readers in junior high to high school.
2. Children’s Department:
a. Juvenile Easy Books (Picture Books): Juvenile easy books or picture books are selected for their illustrations and story content. The vocabulary of these materials may not be suitable for a child learning to read. They are meant for an older reader to read to the child.
b. Juvenile Books: Juvenile fiction books are selected with a 3rd – 6th grade reading level vocabulary and with a story that will appeal to children in that age bracket.
c. Easy Readers: Easy readers are selected with a vocabulary designed to encourage beginning readers. They will cover grades K – 3rd grade. Since the story content is limited to a restricted vocabulary they may not have a strong story line.
d. Juvenile Non-Fiction: These materials are selected for readers from 2nd –8th grade. They are factual materials about subjects which interest readers in this age bracket both educationally and recreationally.
e. Juvenile Cassettes: These materials are usually picture books which have an accompanying cassette recording of someone reading the story. These materials are popular as they supplement parental reading to the child.

f. Juvenile recorded Books: Like the adult recorded books these are works geared to older school age children. They are intended to supplement the reading process.
g. Juvenile Large Print: These are works for the older child but they are printed in larger type for the child who has difficulty reading smaller type.
h. Juvenile Magazines: A small selection of magazines available to children are collected both for research and for further reading stimulation.
i. Computer Games: This new medium is being collected for its educational value. It is intended to stimulate and supplement the reading process.
j. Developmental Games: These games are offered to help parents and teachers improve pre-reading and pre-math skills. This collection which if funded by the Mental Health Association of Antioch is aimed at the child who is slower in developing these skills.
k. Children’s Video’s: The Children’s Video collection is chosen to expand the imagination of pre-readers and young readers. The market is collected as actively as funding in a given year will allow.
l. Juvenile pamphlets: Pamphlets for children are used to expand the limitations of the non-fiction market. Materials on composers or some Indian tribes may not be available in book format for children at this level. In that event the library seeks to supplement the collection with items in such areas.
m. Juvenile Reference: Reference materials at this level are collected to support the research needs of the children. Primarily they support the curriculum of the local schools.
G. GIFTS and MEMORIALS
The Library is grateful for gifts, and its collection has been enriched by many fine donations of materials and artworks as well as monetary contributions. Through Donors, the Library has been able to obtain many important acquisitions which could not have been purchased otherwise. The Library accepts gifts of books, but reserves the right to evaluate and to dispose of them in accordance with the criteria applied to purchased materials. No conditions may be imposed relating to any donation after its acceptance by the Library.
1. Memorial/Gift Book Programs
The purpose of these programs is to expand the ability of the library to add new books to it collection in any given fiscal year. Materials selected under these programs are funded by individual patrons who wish to purchase materials that relate to the lives of
ones friends or family. Books purchased will carry a book plate indicating the person being remembered or honored. Patrons are allowed to selected the subject area in which a book will be chosen. The actual book will be selected by the staff. These
books are subject to approval by the purchasing patron. In addition our discount will be passed along to the patron.
2. Donations – Others, e.g. Monetary

The Library welcomes cash contributions. It is our custom to expend the cash on materials, equipment or a project which is acceptable to the donor. Although it is unlikely, there may be an occasion in which the restrictions set by the donor may
make it impossible for the Library to accept the contribution. All donations are subject to the approval of the Library Director with the backing of the Board of Trustees.
3. Recognition of Gifts
For all materials donated to the Library, the Library will place a book plate within the item which gives the name of the donor. If it is possible, all art objects or equipment will contain a small plaque honoring the donor.
4. Use of Gifts
All gifts are accepted with the understanding that it may someday be necessary that they be sold or disposed of in the best interest of the Library. All donors are to be informed that the Library cannot commit itself to perpetually housing a donation. Of
course, no donation will be disposed of in a careless manner, and every donor can be assured that the Library will respect his donation and house it as long as feasible.
5. Restrictions
No donation is to be accepted unless it is given to the Library with no strings attached. In accepting a gift, the Library acknowledges no present or future expenses to be borne by the Library. All gifts may be used, sold or disposed of in the best interest of the Library. All donations are accepted only if in the opinion of the Library Director they can be utilized by the Library.
H. COORDINATED COOPERATIVE COLLECTION DEVELOPMENT PROGRAM
The Avalon Public Library District shall participate in the Coordinated Cooperative Collection Development Program organized by the North Suburban Library System.
I. DE-SELECTION OR WEEDING
Library book selectors are committed to keeping the materials collections up-to-date, relevant, and attractive. To accomplish this, the selectors practice informed, careful, acquisitions, and they continually identify material to be weeded out of the collection. This identification of material to be weeded is done formally and informally. Formal weeding happens in two ways: first, selectors comb through their assigned sections regularly, withdrawing out-of-date and/or worn out or damaged material and replacing it as needed currently. Second, selectors work from a computer generated list of materials that have not circulated for 10 years. The same criteria used to select the material is applied to de-selection of the material. Each item on such a list is examined and evaluated for retention or withdrawal or replacement. This process is done on an annual basis.Informally, all staff identify damaged, worn out, or outdated materials in the normal routines of retrieving, checking out, and checking in. Materials thus identified are checked out to Technical Processing for repair or deletion form the collection.
J. RECONSIDERATION OF MATERIALS-Procedure for Handling Complaints
The library supports the American Library Association Bill of rights and affirms the concept of intellectual freedom. Materials owned by the library will meet the criteria set for them in the selection policy. However, because of the diversity of materials, some individual complaints may arise. The following procedures will be used when a patron registers a complaint:
1. If complaints about materials arise, the patron should be referred to the Reference Desk. The librarian should listen attentively and offer the patron the “Request for Reconsideration of Library materials” form. The form, when filled out will be given to the Director.
2. The Director may request reviews (when appropriate) to be supplied by the staff member responsible for selection of the material. After reviews are supplied, the Collection Development Policy consulted, and appropriate staff interviewed, staff recommendations will be made. The Director will then write to inform the patron of the recommendation. The form and the letter will then be made part of the Board packet for the next regular meeting.
3. Should the patron challenge the decision, he/she may appeal to the Board in writing. The Board will then appoint a task force of two Board members, and two staff members (the staff member responsible for selecting the material.) This task force will again review all the material available about the book and read the book itself. The recommendation of the task force will be sent in writing to the patron. A copy of this letter and all accompanying documents will be included in the Board packet at the next regular meeting at which time the board will consider the recommendation of the Task Force. The decision made at this time will be the final board action taken on this matter. Personal appearance may be made at the Board Meetings under the agenda item “Notices and Communications.”
Adopted January, 2013

Collection Analysis Tools

WorldCat offers the premier resource for collection analysis. https://www.oclc.org/collection-analysis.en.html . Using this tool, you can compare the Avalon collection to other collections within WorldCat, compare Avalon’s collection with peer collections, and assess collection usage.

 

ALA also offers some excellent collection analysis tools in both print and online form: http://www.ala.org/alcts/resources/collect/collmgt/collasmt . It is broken up into categories of “Working with Faculty”, “Professional Resources”, Public Libraries”, and  “Collection Development Policies”.

https://harvester.census.gov/imls/compare/index.asp?LibraryType=&ContentType=AboutComparePublicLibraries This tool can help you compare Avalon Public library with other small libraries in similar communities.

Arizona State Library has put together a explanation and step by step guide to executing collection assessment and mapping. http://www.azlibrary.gov/cdt/collass.aspx

Selection Tools

The following resources are a sample of the ones found on ALA’s Professional Tools page. (http://www.ala.org/tools/libfactsheets/alalibraryfactsheet15) . Please, follow the link for even more resources.

1. Evans, G. Edward, and Margaret Zarnosky Saponaro. Developing Library and Information Center Collections. 5th ed. Englewood, CO: Libraries Unlimited, 2005.

Covers needs assessment, policies, and the selection process (theory and practice), to publishers, serials, protection, legal issues, censorship, and intellectual freedom. Here is a companion website: http://www.abc-clio.com/BookCompanion.aspx?id=2147498050 which provides links to the websites mentioned within the text.

2. http://www.georgialibraries.org/lib/collections/

Georgia Public Library service has made it’s collection standards, sample policies, user surveys, weeding guidelines, and other resources available.

3. For a tongue in cheek look at the importance of weeding the collection, take a look at http://awfullibrarybooks.net/ . A blog by librarians Mary Kelly and Holly Hibner. ” This site is a collection of library holdings that we find amusing and maybe questionable for libraries trying to maintain a current and relevant collection. “

Overview of collection

The Library’s collection of more than 2 million items for children, teens and adults includes:

  • 60% of the collection in Books, audiobooks and large print books
  • 10% Music (CDs) and movies (DVDs)
  • 30% Magazines and newspapers

We also have FREE online resources – books, movies, music, audio books, newspapers and magazines – ready to download to your computer, iPod, iPhone or other portable device.

Articles & Research

Online resources selected by the Library, including:

Books, Movies & Music

Hundreds of recommended books, movies and music for children, teens and adults, including:

Digital Books & Media

FREE online books, movies and music to download to your computer, iPod, iPhone or other portable device

Government Documents

Local, state and federal publications in print, microform and electronically. The Library receives a selection of available federal documents as part of the Federal Depository Library Program.

Podcasts

Subscribe to a podcast feed of author readings and other Library events, or our special feed for teens or Library professionals. Download hundreds of FREE recordings featuring your favorite authors.

Special Collections

Our special collections, now available online including:

  • The Avalon Historical Photograph Collection
  • The Century 21 Exposition Digital Collection

 

Museum Pass

The Library’s Museum Pass program enables Library cardholders reserve a pass to one any of the participating Rivera County museums. Once your reservation is completed, you can print out the pass and present it to your chosen museum for admission.

Materials Selection Policy

RESOLUTION #2009-7 ESTABLISHING THE MATERIALS SELECTION POLICY OF THE
Avalon PUBLIC LIBRARY DISTRICT WHEREAS one of the objectives of the Avalon Public Library District is to maintain a materials collection which will serve the community needs;
NOW THEREFORE BE IT RESOLVED by the Board of Trustees of Avalon Public Library District that the following Materials Selection Policy be adopted to ensure the attainment of this objective:
A. INTRODUCTION
The Materials Selection Policy is intended to implement the Mission Statement, Long Range Plan, and Service Goals of the Avalon Public Library District. The purpose of the selection process is to acquire books and other materials to meet the needs of the patrons in their quest for general information as well as current popular topics and titles.
The Avalon Public Library District strives to build an excellent general collection of materials and resources with which to satisfy the greatest number of library district
residents within budgetary limitations. The Board of Trustees of the Avalon Public Library District endorses the Library Bill of Rights (Exhibit A), the Freedom to Read Statement (Exhibit B), the Intellectual Freedom Statement (Exhibit C) and the Freedom to View Statement (Exhibit D) of the American Library Association. All residents of the Avalon Public Library District have access to the entire collection. The parents, not the library staff, are responsible for supervising the use of books and other materials by children and young adults. The Library does not take the place of a parent or legal guardian. A detailed selection procedure has been created to assist the staff in selection of library materials.

B. PURPOSE OF THE COLLECTION
The purpose of the collection is to assist patrons in:
1. Keeping pace with current developments
2. Learning about the past
3. Supporting their basic educational needs
4. Fulfilling their recreational interests
5. Forming an opinion on controversial subjects
6. Developing individual skills and talents
7. Stimulating spiritual and creative capacities
8. Developing aesthetic and cultural appreciation
9. Discharging political and social obligations
10. Developing and maintaining personal, physical, emotional and intellectual well-being
11. Obtaining information to support personal, community and employment-related interests.
C. SCOPE OF THE COLLECTION
The collection will be current, general in scope, and balanced in terms of subject coverage, point of view and age / interest level. It is beyond the general scope of the Library District to provide materials of a highly technical or specialized nature. There will be duplication to meet reasonable demand. Efforts will be made to borrow materials not owned by the library through interlibrary loan.
D. FORMAT
The collection will include materials and resources in a variety of formats, including print, non-print, electronic, and online. The library collection will include materials, as well as auxiliary aids for in-house use, that can be used by patrons with limited vision / hearing and other disabilities. Patrons who have visual or physical impairments that prevent their use of a book will also be referred to the Library of Congress Talking Book Program.

E. LANGUAGE
Due to the demographics of the community, the library collects primarily materials in English, materials that provide instruction in English to non-English speaking patrons and materials that provide instruction in foreign languages to English-speaking patrons.
F. RESPONSIBILITY FOR SELECTION
The Board of Trustees of the Avalon Public Library District delegates to the Library Director the ultimate responsibility for selection of library materials. The Head of Adult Services and the Head of Youth Services are responsible for overseeing collection management in their own departments. They may delegate selection of specific subject areas and formats to appropriate staff. All staff members as well as the general public may recommend materials for consideration. No employee may be disciplined or dismissed for the selection of library materials when the selection is made in good faith and in accordance with the written Materials Selection Policy of the Avalon Public Library District. Librarians have a professional responsibility to be inclusive, not exclusive, in developing the materials collection. The librarian, as selector, observes the affirmative declaration in “Not Censorship but Selection” by Lester Asheim (Wilson Library Bulletin, September 1953): “The selector’s approach is positive, while that of the censor is negative… The aim of the selector is to promote reading, not to inhibit it; to multiply the points of view which will find expression, not limit them; to be a channel of communication, not a bar against it.”

G. CRITERIA FOR SELECTION
In selecting library materials, the library staff will evaluate each work as a whole utilizing the following criteria:
1. Relevance to community interests, needs, and standards
2. Favorable ratings in standard reviewing media, general or specialized, such as library journals
3. Authority and competence of the author or illustrator
4. Reputation and authority of the publisher
5. Comprehensiveness in breadth and scope
6. Relationship to the existing collection
7. Importance as a record of the times or for presentation of a unique point of view
8. Relative importance in comparison to other available books on the subject
9. Justifiability of cost in relation to budget and need
10. Availability of other area resources
11. Inclusion in standard library or subject lists
12. Factual accuracy
13.Currency
14. Nature of physical qualities and format (e.g., technical quality, size, binding, illustrations, typography, design, level of indexing)
15. Literary value or importance as a document of mankind
16. Effectiveness of expression readability
17. Local demand In selection of electronic and online resources, the following are to be considered:
1. Ease of use
2. Timeliness of updates
3. Retrospective data
4. Licensing restrictions and remote access
5. Technical support
6. Hardware and software requirements In addition to the above, the following criteria are especially relevant to the selection of materials for young people:
1. Maturity of theme / topic

2. Reading level

3. Grade level

4. Interest level

5. Age of characters

6. Target audience
Standing orders are materials which are updated regularly and are necessary to maintain a current and timely collection. These items include reference materials as well as circulating series. Standing orders are reviewed regularly.
H. AUDIOVISUAL COLLECTIONS
1. Video Recordings
In addition to general selection criteria, the following will be considered in selection of a video collection: Standard lists, including but not limited to the Library of Congress National Film Registry of culturally, historically or aesthetically important films, the American Film Institute best films, the annual “best of” lists of professional reviewing tools such as Booklist, Library Journal, School Library Journal, Video Librarian, and other appropriate professional selection tools.
The collection will include fiction and non-fiction videos, with special consideration given to items not readily available through consumer outlets for rental and retail purchase, for example travel, educational and instructional videos, foreign and independent films.

Video recordings in Youth Services will include a broad selection of titles and subjects suitable for and of interest children and their caregivers.
2. Audio Recordings – Spoken Word
Criteria used for selection of print materials will be used for audio recordings in various formats. These may include recorded books, language learning, lectures, instructional materials and inspirational messages. Format and appropriate packaging for library use will be primary additional considerations.
3. Audio Recordings – Music
In addition to general selection criteria, the following will be considered in selection of a recorded music collection:
a. Artists and music of enduring value according to standard resources
b. Major fields and styles of music with an emphasis on classical music
c. Music providing cultural awareness
d. Music programmed and performed by local individuals and community groups, including local symphonies.
e. An edited version of a recording may be purchased if available.
I. SPECIAL COLLECTIONS
1. Reference Collection
The Reference Collection is comprised of print materials and electronic resources purchased outright or by subscription. Reference materials are selected according to the general selection criteria above. Value for research as well as the professional needs of the library staff are given top consideration. Print materials in this collection are designated for in-library use only. Remote access is a critical consideration in selection of electronic and online resources.
2. Local History Collection
A special Local History collection will be housed in the reference area for in-library use only. Items in this collection will be selected to meet one or more of the following criteria:

a. It is about Illinois, Rivera County, or Avalon history
b. It is rare or irreplaceable (i.e., out of print)
c. It is written, illustrated, or published by a present or former Avalon resident
d. It relates to Colonel Fabyan and his many interests
The weeding of the Local History Collection should be done by the Adult Services Department Head, and all items weeded should be first offered to the Avalon History Center with second offering to the Rivera County
Genealogical Society.
Items in the Local History Collection are considered Reference materials and do not circulate.
3. Textbooks
Textbooks are not normally purchased as part of the circulating collection. In cooperation with local schools, special textbook collections may be established to aid local students in their homework assignments. Textbook collections may be subject to Board  Approval. Textbooks from the current local curricula are considered reference materials and are for use in the library only.
4. Young Adult Fiction and Periodicals Materials in the Young Adult collection are intended to bridge the gap between materials in the Youth collection and materials in the Adult collection. Young Adult materials are related to the abilities and interests as well as personal and social needs of the young adult. Recognizing that books can serve as tools of growth in approaching and reaching maturity, materials included in this collection reflect the unique concerns of the young adult. Criteria for selection of materials for the Young Adult collection are the same as stated in the general section above. 

5. Pamphlet File
The pamphlet file is a collection of auxiliary resources that is maintained to supplement the main book collection. Materials include pamphlets, brochures, maps, pictures, brief monographs, and articles of local interest. Some materials in the pamphlet file do not circulate. These items are clearly marked and may be photocopied.
6. Periodicals
Periodicals are purchased as the most up-to-date materials on current issues for professional staff, reference service, information and general reading. Periodicals include newspapers, magazines, journals, newsletters, and print and electronic subscription services. Principles governing selection of periodicals include:
a. Authority of the publisher
b. Accessibility to indexing
c. Community interest
d. Cultural and educational value
e. Availability of space
f. Budget constraints
Subscription titles will be reviewed annually or at renewal.

J. IMPACT OF ELECTRONIC ACCESS ON COLLECTION DEVELOPMENT
Advances in electronic publishing and other forms of electronic access have far-reaching implications for Avalon Public Library District’s collection development plan. Limited space and budget as well as the possibility of simultaneous and remote users make electronic access an attractive alternative to some print resources. As more materials become available electronically, the selection process will involve deciding which format, print or electronic, is the most appropriate to provide optimum accessibility, ease of use, and cost effectiveness.
K. COOPERATION WITH OTHER AGENCIES
Avalon Public Library District recognizes the wealth of resources available through loan or checkout from other libraries and agencies, and does not needlessly duplicate materials.
L. SECURITY
Some materials, because of greater risk of theft, may be maintained in a separate area of the library at the discretion of the Library Director. The materials can be obtained upon request.
M. DE-SELECTION
Library materials in all formats shall be evaluated continually according to the current Library District procedures. Items may be withdrawn from the collection if they contain outdated or inaccurate information, are superseded by a newer edition, become worn, badly marked or damaged, or are duplicates or seldom-used materials. Space, replacement cost, and the quality and appearance of the collection are factors in this decision. The de-selection process is an integral part of collection development and maintenance. Withdrawn library materials may be donated to The Friends of Avalon Library for their used book sales. Withdrawn reference materials may be given to other libraries. Items that are very worn and have no resale value will be discarded. The library cannot reserve discarded items for individuals.

N. GIFTS AND MEMORIALS
1. General
Avalon Public Library District accepts monetary gifts as well as donations of materials or other items within the guidelines here outlined. A procedure has been established to accept donations in memory or honor of individuals or special events. Donors who wish to contribute to a 501(c)(3) organization will be referred to Avalon Library Foundation.
2. Monetary Donations
The library welcomes monetary contributions. It is the Library District’s custom to expend the money on materials, equipment or a project that is acceptable to the donor. All donations and expenditures are subject to the approval of the Library Director.
3. Donations of Materials
In accepting a gift of materials, the Library Director and Library Board of Trustees reserve the privilege of deciding whether items donated should be added to the collection. Some materials cannot be used for one or more of the following reasons:
a. It is duplication of an item of which the library already has a sufficient number
b. It is outdated, interesting but not of sufficient present reference or circulating value to the library
c. It is in poor physical condition, which would not justify the expense of preparing it for the library collection
d. It does not meet the criteria for selection of new purchases
4. Donation of Art Objects, Furniture, Equipment, Live Plants and / or Animals, and Other Real and Personal Property Gifts of this type are usually welcomed and valued. Their acceptance is subject to approval by the Board of Trustees and the Library Director.
5. Recognition of Gifts
The donors of all gifts to the library will be recognized in a manner deemed appropriate by the Board of Trustees.
6. Income Tax Statements
The library cannot assess the value of a donation of materials or art. It will, however, issue the donor a letter acknowledging the donation. It will then be the donor’s decision whether he will determine the value of the donation himself or utilize an independent appraiser.

7. Restrictions
The Board of Trustees may refuse a gift upon which the donor has placed restrictions. All gifts may be used, sold, or disposed of in the best interest of the library.
8. Deed of Gift
At the discretion of the Library Director, donors may be asked to sign a Deed of Gift form. (See Exhibit I)
O. RESIDENT RESPONSE TO LIBRARY MATERIALS
The library staff makes every attempt to read adequate reviews and select materials appropriate to the needs of the community. While this is one of the basic duties of the professional library staff, it is not always possible to thoroughly examine every item added to the library’s collection. It is recognized that a resident of the library district may find an item personally objectionable. Residents of the library district should bring their concerns regarding any specific title or item in the library’s collection to the attention of the Library Director in either an informal discussion or through the formal complaint process. A library district resident wishing to use the formal complaint process is referred to the form “Resident Response to Library Materials” attached to this policy. (Exhibit E)
Following the receipt of a formal complaint, the Library Director will appoint a committee of appropriate staff to review the title in question and make a recommendation to the Library Director. The material in question shall be checked out to the Director’s Desk during the review process. Interested persons may use the material only in the library until a decision has been reached. The Director will study the recommendations of the committee and a make a decision regarding the retention of the material in question. Copies of the “Resident Response to Library Materials” form, the committee recommendations and the Library Director’s decision will be forwarded to the Library Board for their information. The complainant will be notified of the decision and if not satisfied may appeal to the Library Board of Trustees upon written request to place the item on the agenda for the next regular meeting of the Board.

Avalon Community Statistics

All data taken from 2010 poll.

Males: 10,560   (49.0%)
Females: 10,981   (51.0%)
Median resident age:   41.5 years

Estimated median household income in 2009: $95,056 (it was $77,299 in 2000)

 

Estimated per capita income in 2009: $39,021
Estimated median house or condo value in 2009: $339,403 (it was $217,900 in 2000)

 

Mean prices in 2009: All housing units: $373,117; Detached houses: $386,962; Townhouses or other attached units: $254,569; In 2-unit structures: $342,767; In 3-to-4-unit structures: $186,856; In 5-or-more-unit structures: $363,714
Median gross rent in 2009: $1,119.

  • White alone – 19,651 (91.4%)
  • Hispanic – 1,043 (4.9%)
  • Asian alone – 461 (2.1%)
  • Two or more races – 213 (1.0%)
  • Black alone – 103 (0.5%)
  • Other race alone – 18 (0.08%)
  • American Indian alone – 3 (0.01%)
  • Native Hawaiian and Other Pacific Islander alone – 3 (0.01%)

Ancestries: German (29.8%), Irish (23.9%), Polish (11.0%), English (10.3%), Italian (9.8%), Swedish (7.6%).

Incorporated on 05/27/1887

Elevation: 725 feet

Land area: 8.41 square miles.

Population density: 2562 people per square mile 
 
 

 

Avalon Public Library Mission Statement

Avalon Public Library District Mission Statement

 

Aware of the opportunities and responsibilities of the Avalon Public Library District as the only educational institution accessible to all members of its community regardless of age, sex, race, occupation, interest, or ability, the Board of Trustees, the Library Director and staff are committed to serve each member of that community by providing access to the universe of information which contributes to the intellectual, social, cultural and recreational growth of the individual. Emphasis is on information which is of immediate relevance and interest to the community it serves. Barrier-free service to its patrons shall be one of the principles to guide the employment and organization of the library personnel, the furnishing of the facility, the arrangement of library materials and expenditure of funds.

The Library shall promote interest in books and other library services through available publicity means including media, display, programs and other resources

Welcome to Avalon Public Library

This space has been set aside as a quick resource for all of Avalon Public Library Collection Management Policies. It will be updated as changes to policy dictates a need to do so.